Job Details

Post Date 5/3/2018
Title Travel and Events Planner
Department Executive
City Atlanta
State GA

RSUI has a great opportunity available for a Travel and Events Planner. This position plans and executes a wide variety of marketing functions and initiatives with a heavy emphasis in the area of event planning and travel management as part of a 3-person team.

Responsibilities of this position include, but are not limited to, the following:

  • Plans, organizes, and executes various on- and off-site company events and activities, including, but not limited to, annual holiday party, employee family festival, department meetings, customer engagement events, and incentive trips.
  • Oversees all travel requests and confirms correct booking information (flights, hotels, rental cars and car services).
  • Serves as liaison between RSUI and vendors on event-related matters
  • Prepares nametags, materials, gifts, registration lists, seating charts, etc.
  • Reviews and approves monthly invoices for travel-related vendors (Delta, National, etc.).
  • Conducts research and locates other necessary resources based on event requirements.
  • Provides periodic progress reports to appropriate departmental contacts
  • Negotiates vendor contracts, including venues, catering, d├ęcor, entertainment, and signage
  • Proposes new ideas and creative solutions to improve the quality of company events and the efficiency of the overall event planning and implementation process
  • Manages event finances through budgeting and proper reporting
  • Designs and distributes promotional materials for events, as necessary.
  • Attends events, as necessary, to facilitate their successful execution

To be considered, candidates should have the following qualifications:

  • College degree or relevant business experience
  • A minimum 4 years event planning experience, including large-scale events
  • Certified Special Events Professional (CSEP) preferred.
  • Prior experience with Cvent software strongly preferred
  • Self-motivated, resourceful, detail-oriented, creative, and energetic
  • Customer service oriented and superior work ethic
  • Excellent organizational skills with the ability to manage multiple simultaneous projects
  • Ability to anticipate needs, discern priorities, and meet deadlines with little supervision.
  • Excellent communication and interpersonal skills with the ability to communicate effectively across all levels of the organization and with external contacts and clients
  • Proficiency with Microsoft Office Products (Outlook, Excel, and Word)
  • Willingness to work occasional evenings and weekends for on-site and off-site events
  • Some travel required (approximately 10%).
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