Job Details

Requisition Number 19-0097
Post Date 5/14/2019
Title Payroll Specialist
City Woodcliff Lake
State NJ
Description Driven by a commitment to research, quality and service, PDI, Inc. provides innovative products, educational resources, training and support to prevent infection transmission and promote health and wellness. Encompassing 3 areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture and distribute leading edge products for North America and the world.

We have several locations across the US and are looking for new Associates to join our team!


This position is a skilled professional-level position with responsibility for providing technical and administrative expertise in Payroll and interacts with associates at all levels of the Company. Oversees the administration of payroll, interacts with Human Resources associates at all locations and with outside vendors including auditors, payroll service providers, and legal counsel.


The primary purpose of this position and major area of responsibility is the maintenance and direction of the administration of Payroll.

Payroll/ Timekeeping
• Process and submit payrolls by deadline
• Researches payroll issues and follows up with the HRBP or associate (when applicable)
• Manage payroll portion of the current payroll system
• Work with local HR to ensure Timekeeping System is maintained and updated on a timely basis
• Answer court interrogatories and process garnishments
• Upload 401K Contributions to Empower
• Complete quarterly payroll tax reconciliations
• Complete year-end payroll processes including year-end adjustments, W-2s, etc.

Reporting / Audits
• Coordinate the completion of payroll regulatory reporting requirements including payroll taxes, garnishments and other payroll related reporting requirements
• Reconcile payroll prior to transmission and validate confirmed reports
• Support auditor requests and information requirements
• Assist/prepare back-up for accounting related accruals/reports (e.g. vacation pay accruals)

1. Accuracy of work
2. Ability to work with sense of urgency in a dynamic environment and meet deadlines
3. Ability to be proactive in trouble shooting issues and research missing information
4. Ability to communicate professionally and effectively with all associates


Bachelor’s Degree or equivalent work experience

• Three plus years of experience with payroll, in multi-location and multiple shift operations
• MS Office (Word, Outlook, Excel, PowerPoint), strong Excel skills
• Excellent written and verbal communication skills

• Minimum 3 years’ experience in processing payroll using an automated Payroll system is required
• Experience in UltiPro and UltiPro Time Management system is a plus

• Ability to function in a deadline sensitive environment is critical
• Detail oriented, organized, and able to multi-task
• Manage workload, while meeting multiple simultaneous deadlines
• Must have the ability to deal with sensitive and confidential information


Office environment


Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Nice-Pak Products, Inc. (NP) is the global developer, manufacturer and marketer of pre-moistened wipes for the consumer market, specializing in personal care, hygiene, household cleaning and disinfection products.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
  • Please refer to the Company’s Substance Abuse Policy which protects the safety and well-being of all associates and potential associates.
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