JOB SUMMARY
Plan and manage overall Club program; recruit, select and supervision of staff and volunteers; understand and implement organizational policies, procedures and goals; staff development and training; guidance and problem solving; market and publicize Club program to the community and schools; work closely and collaborate with schools, school administrations, local community agencies and Unit Board of Directors; facility management.
Key Roles (Essential Job Responsibilities)
Prepare Youth for Success
· Plan and oversee the administration of programs and activities that support Youth Development Outcomes and meet Formula for Impact Assessment standards for effectiveness:
o Establish program objectives consistent with organizational goals and mission.
o Provide an outcome driven Club experience that has measurable results and impact on the children and teens served.
o Ensure that members are encouraged to participate in a variety of program areas/activities and receive instruction and constructive feedback to develop skills in all program areas.
o Demonstrate leadership to assure conduct, safety and development of members.
o Demonstrate leadership in management of facility and grounds. Building and grounds should represent a quality program and organization. Program Development and Implementation
· Ensure Club is meeting organization’s membership and attendance goals; proper record keeping and program results for grant funded programs.
· Responsible for annual evaluation using program standards (Formula for Impact Assessment).
· Establish and maintain program goals and settings that insure the health and safety of members. Ensure that Club staff and volunteers understand and effectively communicate standards of program; that they ensure program areas are safe, supervised, well ventilated and well lit; and that Club equipment is maintained in good working condition.
· Ensure the evaluation of programs on a continual basis and ensure programs/activities respond to member needs and address their gender and cultural diversity with a special concern for Academic Success, Good Character & Citizenship, and Healthy Lifestyles.
· Control program, activity and facility expenditures within approved budget.
Supervision
· Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback and regular appraisal. Identify and support training and development opportunities for volunteers and staff.
· Oversee proper record keeping and reporting including activities and events conducted, breakdowns of daily participation figures, notable achievements and any problems/issues. Accurate membership data is a priority and monitored. Programs and opportunities have proven track record of increasing daily attendance and membership.
· Ensure productive and effective performance by all program staff and volunteers; control program salaries within approved budget.
Marketing and Public Relations
· Increase visibility of all programs via posting of daily schedule, announcements of upcoming events and the dissemination of timely information for the development of advertising and promotion through mailings, fliers, social media, website, email and media releases.
· Work closely with schools, community agencies and volunteer groups to make Club visible and needed resource in community.
· Work closely with Club’s Advisory Board
Additional Responsibilities
· May oversee special programs and/or events, and/or participate in the implementation of other Club and organizational activities as necessary.
· Will be required to drive Activity Bus periodically.
· Will consult with parents and community concerning member and Club issues.
· Will handle record keeping and appropriate summary reports for grants supporting Club programs.
Relationships
Internal: Maintain close, daily contact with Club Staff, Club members, school personnel and volunteers to receive/provide information, discuss issues, explain or interpret guidelines/instructions and advise/counsel.
External: Maintain contact as needed with external community groups, schools, members’ parents, and others to assist in providing programs and resources.
