JOB SUMMARY

The Director of Finance & Compliance is responsible for overseeing the financial and programmatic record-keeping side of the annual grant-making process for Alliance DHS grant program. The person in this position works closely with sub-recipient staff across Georgia to ensure program and procedural compliance and accurate financial reporting. This position ensures organizational effectiveness and compliance, helps set relevant policies and provides technical assistance as required. We are seeking an individual motivated by attention to detail and with a strong track record of success. This individual will have robust collaboration and problem-solving skills and will provide seasoned guidance on key financial and compliance issues as well as operational best practices.

Key Responsibilities

• Work with 36 state organizations (sub-recipients) and DHS grant & program staff to ensure an accurate, timely, efficient and transparent process for the entire grant life cycle, from proposal to close. This entails pre-award management, tracking payments, reviewing or producing relevant reports, monitoring and post-award management.
• Collect, analyze, and monitor financial data for the DHS afterschool grants
• Manage monthly invoice process and reconcile invoice discrepancies of sub-recipients and Alliance.
• Manage Alliance administrative budget and regularly coordinate with fiscal agent and lead agency to ensure accuracy and coordination.
• Assist sub-recipients with preparing grant budgets.
• Manage reporting portal and gather data for monthly, quarterly and annual sub-recipient and Board reports.
• Assist with grant financial audit.
• Regularly analyze sub-recipient and Alliance administrative financial data for accuracy, and regularly to ensure compliance with all grant financial requirements and congruency with executed contract terms.
• Manage distribution allocation process including developing spreadsheets and applying appropriate formulas to determine 36 organizational allocations.
• Develop processes to improve the timeliness and accuracy of the Alliance’s financial reporting, along with the effective communication with sub-recipients and the Alliance Board.
• Manage the invoicing, track match and expenses and conduct monthly reconciliation for DHS funds and all other potential grants.
• Monthly submit invoice and all backup documentation to DHS on time.
• Assess, propose and implement financial and administrative control systems and tools for Alliance and sub-recipients.
• Develop necessary compliance and implementation policies, processes and procedure manuals.
• Promote effective communication between Alliance and sub-recipients.
• Develop systems to monitor, track and report related grants fund management and audit recommendations.
• Serve as the resident expert on grant compliance and interpretation for all additional grants received including all applicable regulations, policies and procedures. Interpret applicable regulations and translate into operational policies as required.
• Develop and maintain all grant agreements and MOUs pertaining to grant awards.
• Oversee and implement monthly programmatic, attendance and financial reports.
• Conduct a minimum of two compliance visits, annually, per organization including programmatic, financial and administrative reviews.
• Develop quarterly reports and regularly communicate with sub-recipients their progress toward meeting contract goals.
• Identify areas for building capacity in sub-recipient organizations and work with local teams to help address these needs.
• Regularly communicate and liaison with DHS/DFACS (Department of Human Services/Department of Family and Children).
• Provide on-going training to organizational staff as it relates to grant administration and policies.
• Maintain and update Bright from the Start (BFTS) exemption applications, as necessary; maintain list of currently exempt sites; update sites (name changes, additions, closures, address changes, etc) for certificates; act as liaison between BFTS and Organizations for issues, new policies, procedures, etc.
• Manage annual Alliance organizational registration with Secretary of State’s office.
• Serve as the primary administrator for the new grant management system and provide the necessary training; write new standard operations procedures as required; maintain copies of exempt certificates.
• Manage contracts with all afterschool program related vendors and consultants, including drafting contracts and assisting with payment.
• Other duties as assigned.

KNOWLEDGE/SKILLS REQUIRED

• Degree in business, accounting, economics, public administration, or a related field.
• A minimum of five (5) years of progressively responsible financial grants and contracts experience.
• Experience in conducting due diligence tests in the form of financial reviews or audits; or some other form of accountability assessments.
• Demonstrated experience in leading sub-recipient monitoring and closeout of a large grants program.
• Expert knowledge of and experience with cloud based servers and Microsoft Office required (Word, Excel, Outlook and PowerPoint).
• Ability to think and problem-solve creatively.
• Strong project management and time management skills; highly organized and detail oriented.
• Demonstrated capacity to frame complex situations, challenges and potential solutions.
• Strong written and verbal communication skills.
• Ability to provide guidance to people with a wide range of cultural backgrounds, training and experience.
• Enjoy working independently and as part of a team.