JOB SUMMARY

Plans, implements, supervises and evaluates all programs and activities provided in the program areas of athletics, including, but not limited to, winter basketball program, AAU basketball tournaments, summer basketball camp, tackle football league, spring football camp, volleyball, indoor soccer and summer golf clinic.

Key Roles

• Manage all grant related activities associated with the athletic department including, but not limited to, data collection, record keeping, program evaluation, training and meeting attendance.
• Solicit interns from local institutions of higher learning to assist with athletic operations. The AD will serve as the contact for internship partnerships related to athletics and will ensure proper training, supervision and intern documentation is complete.
• Conduct criminal background checks on all athletic related volunteers and interns.
• Monitor all safety related components of athletic programming.
• Housekeeping, preparation and maintenance of athletic related areas of fields, gyms, equipment storage, concessions.
• Purchase and maintain inventory of all athletic event related concession products.
• Participate with enthusiasm at fund-raising events to complete tasks as assigned.
• Create and maintain all athletic game/practice schedules for all athletic related seasons.
• Serve as the initial point of contact for parents, players, coaches and other athletic related partnerships (athletic directors, officials etc.) regarding athletic information and receiving feedback/complaints.
• Manages marketing efforts for all athletic related programs in conjunction with the CPO/DO (Website, Facebook, Twitter etc.)
• Establish agendas for sports related sub-committees.
• Assume other duties as assigned by the Chief Professional Officer or Director of Operations.

Supervisory Responsibilities (As of May 25th 2016)  ** The total number of employees and volunteers is subject to change.

ENVIRONMENTAL AND WORKING CONDITIONS – PHYSICAL AND MENTAL REQUIREMENTS

• Regularly required to speak clearly and hear the spoken word well Employee is required to have 20/20 correctable vision (glasses or contacts)
• Employee is regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens
• Employee is regularly required to utilize distance vision ability to supervise youths and youth activities up to 100 yards away
• Employee is occasionally required to return to work in emergency situations on an on-call basis
• Employee is required to possess a valid driver’s license and is occasionally required to transport members in the Club van.
• Occasionally required to travel to other Boys & Girls Club sites within the community using personal motor vehicle.

To accomplish the position functions, individual is required to work:

• Irregular hours – Athletic Season Related
• Afternoons/Evenings - Regularly
• Weekends – Saturdays – Regularly, Sundays – As Needed

Relationships

Internal: Maintains close, daily contact with Club Administrative staff to discuss issues, provide and receive information, receive administrative approval when appropriate, and assist in problem solving. Maintains close, daily contact with Club management staff to discuss issues, provide and receive information and assist in problem solving. Maintains close, daily contact with Club professional staff and volunteers to interpret and explain organizational mission, programs objectives and standards, policies and procedures, discuss issues, provide and receive information and assist in problem solving. Maintains regular contact with members as needed to support, advise, counsel, and discipline. Maintains contact in conjunction with the CPO in ensuring accurate information is reported to the board regarding athletic programming.

External: Maintains contact with members’ parents/guardians and others as needed to discuss issues, provide and receive information, and assist in problem solving. Maintains contact with school officials, volunteers/coaches, athletic officials, community groups and individuals as needed to discuss issues, provide and receive information, and assist in problem solving.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

KNOWLEDGE/SKILLS REQUIRED

• Demonstrate knowledge of principles related to: youth development, leadership development, human resource management, program and service management, facilities management, partnership development, marketing and public relations.
• Four-year degree from an accredited college or university preferred.
• Minimum of three years’ experience preferred in a Boys & Girls Club or similar youth organization/league including management, supervision, and program development.
• Listening, informing, presenting, talking, writing Analyzing, fact finding, innovating, judgment, problem solving, systematic thinking
• Coaching, delegating, performance management, providing feedback, staff development
• Developing commitment, empowering, encouraging innovation, facilitation, influencing, leading by example, managing change, providing recognition, team building
• Contributing to a positive work environment, organizational awareness, personal development, proactivity, professional development, striving for excellence
• Action planning and organizing, business planning, monitoring, project management, recruitment, strategic planning, time management Implementing quality improvements, satisfying customer requirements, using meaningful measurements
• Conflict management, meeting skills, negotiating, networking, relationship building, teamwork
• Fostering organizational wellness, supporting a safe environment
• Various forms of marketing and advertisements skills to promote athletic program participation (website, facebook, twitter, email etc.)