JOB SUMMARY

Manages all financial functions including: accounting, financial operations, property management, employee benefits, insurance coverage, legal requirements and donor records.

Key Roles

• Establish and implement policies and procedures for all financial management functions, ensuring appropriate controls and compliance with generally accepted accounting practices.
• Collaborate with the President/CEO and Board of Directors to develop annual income and expense budget. Provide timely, accurate, GAAP-based and complete reporting of financial results and recommendations for necessary actions to maintain the fiscal health of the Club.
• Works closely with Sr. Management and Club Directors to: Maintain, analyze, and interpret general ledger for all funds; Manage the preparation and analysis of financial reports on a monthly and as-needed basis
• Identify, evaluate and implement opportunities for improved financial operations, recordkeeping and reporting, working with external auditors to prepare and review audit schedules and annual report of audit findings.
• Seek and secure financial support and resources by managing: The preparation of the annual request for United Way funds and all grant applications including Juvenile Welfare Board. All assets and investments of the Boys & Girls Club, including real property, equities, bonds, and other assets in conjunction with the Finance Committee and external advisors as appropriate.
• Lead organizational planning and development of operating and fund account budgets and control expenditures against budget.
• Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements. This includes all financial reporting for grants.
• Ensure timely, accurate submission of financial reporting and requests for grants.
• Ensure audit readiness at all times including monthly reconciliation of balance sheet accounts and bank statements.
• Maintain and follow a comprehensive set of financial internal controls.
• Maintain and demonstrate up-to-date knowledge of GAAP, funder requirements and changes in rules and regulations impacting the finance area
• Ensure a productive work environment within the finance and accounting function.
• Recruit, select, manage and provide career development opportunities for staff and volunteers working within the finance and accounting function.

Additional Responsibilities

• May manage and administer employee benefits programs.
• May maintain all personnel and payroll records.
• Train Club Directors in proper procedures regarding cash receipts, accounts payable, accounts receivable and budgeting as needed or requested.
• Attend meetings of Executive Committee, Board of Directors, Finance Committee, in an advisory role, as requested.
• Assist Club Directors/Managers in budget preparation and management, as requested.

Relationships

Internal: Maintain contact with Club Directors/Managers to provide technical assistance in matters of financial operations, interact regularly with the President/CEO, COO and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity.

External: Maintain contact with external auditors, vendors, insurance carriers, and other groups.

KNOWLEDGE/SKILLS REQUIRED

• Bachelor’s degree from an accredited college or university in accounting, finance, or business administration.
• Minimum of four years of progressively responsible work experience managing the accounting functions in a non-profit agency.
• Minimum of three years of experience managing federal, state and local grants.
• Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations.
• Demonstrated ability to organize, direct and coordinate operations in personnel supervision; the recruitment and retention of key personnel; facilities management; and budget management.
• Ability to pull together and present information in a useful and easy to understand format targeted to the specific audience.
• Ability to juggle multiple priorities, prioritize work load and delegate tasks in order to ensure completion of deadlines in a timely manner.
• Good communication skills, both verbal and written.
• Strong organization and analytical skills.
• Ability to interact professionally with Club staff, Board members, volunteers and other related agencies.

Physical Requirements/ Work Environment

• Ability to clearly and concisely exchange/receive ideas, facts and or technical information with others.
• Be comfortable performing multi-faceted projects in conjunction with day to day activities.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Occasionally required to stand/walk and may occasionally lift and/or move up to 25 lbs.
• Required to operate a motor vehicle.
• Normal office environment